Fresew Legesse

• Oversee the efficient management, deployment, and maintenance of the organization's vehicle fleet in compliance with GIZ and donor standards.
• Coordinate and process travel requests in accordance with GIZ and national regulations.
• Monitor and manage fuel distribution and consumption; prepare and submit monthly fuel usage reports to support data-driven decision-making.
• Supervise timely vehicle inspections, roadworthiness certifications, and preventive maintenance.
• Prepare and track maintenance job cards and insurance claims, ensuring proper documentation and compliance with GIZ fleet policy.
• Maintain vehicle logbooks, ensure timely insurance renewal, and manage annual registration processes including license plate issuance and renewal.
• Serve as the focal point for fleet-related inquiries, resolving operational issues and coordinating with regional offices for effective vehicle allocation.
• Coordinate driver scheduling for in-town and field travel, assigning duties, monitoring performance, and ensuring compliance with safety standards.
• Maintain and track documentation related to drivers: licenses, contracts, IDs, training, and duty rosters using digital and manual systems.
• Prepare weekly drivers' overtime reports and ensure timely submission to HR for payroll processing.
• Supervise the use of the Vehicle Tracking System (VTS), monitor driver behavior including over speeding, idling, and unauthorized movements, and ensure alerts are acted upon.
• Ensure compliance with environmental and safety standards for vehicle operation, including GIZ policies and national traffic laws.
• Handle logistics tasks such as field mission coordination, banking errands, document transfer, and facilitation of private vehicle reimbursement.
• Oversee HR management for logistics staff, including recruitment, onboarding, policy implementation, training, and performance appraisal, and compliance with labor laws.
• Responsible for ensuring the proper management and maintenance of the GIZ vehicle fleet for the Social Transformation Cluster.
• Maintaining proper documentation in accordance with GIZ filing system on SharePoint and MS Teams channel.
• Responsible for overseeing the human resources functions of the drivers and logistics staffs.
• Manage recruitment and selection processes, including job postings, screening, and interviews.
• Develop and implement HR policies and procedures, ensuring compliance with local labor laws.
• Provide guidance and support to staff on HR-related matters, including performance management, employee relations, and training and development.
• Document Management in line with GIZ e-filing protocols.

Programme Management: Provides direct support to the Program Manager on
any high-risk or complex issues related to logistics support, ensures all
relevant guidelines and operating procedures are in place for logistics services
and that training is provided to users in Gambella. Ensures all logistics functions
operate in an effective manner, complying with all Oxfam International
requirements and procedures while retaining a strong delivery focus, liaises
with senior managers at the fi eld level and in-country office, in order to resolve
problems related to the effective functioning of logistics support, Fosters and
reinforces collaboration between the various logistics services in Gambella to
improve overall efficiency.
Supply Management: Implement and review periodically a Supply plan for each
project in Gambella and ensure its effective and efficient use for all the
procurements related to the project, In collaboration with the project manager,
design an appropriate supply structure and supply plan, in line with Oxfam
standards and procedures, Ensuring that the programme is informed of all
developments in procurement policies laid down by the HQ, the Regional Office,
or the Country Programme. Plan, organize and coordinate all procurement
activities, in line with Oxfam standards and procedures and donor requirements,
including but not limited to establishing a supplier database and framework
agreements, Monitor implementation of procurement function periodically,
providing advice and executing budget changes, Develop KPIs for measuring the
performance of suppliers, and coordinate improvements to supplier
performance, Provide advice & information to other departments on the
commercial requirements of international trade, Develop risk management
programmes to ensure continuity of supply in emergency scenarios.
Property Management: Develops property strategy, if needed, and ensures its
implementation, and effective property management within the Gambella office,
complying with national government requirements and according to Oxfam
International standards, Respond to any questions related to lease and property
agreements between Oxfam and the owner or landlord, Liaise with owners or
landlords when reviewing/renewing leases and when property repairs and
general maintenance are required, Respond quickly to issues or concerns
raised by tenants or Oxfam staff regarding the condition of the Oxfam office or
expatriate housing. Asset and inventory: Develop, if needed, the asset systems and procedures
aligned with Oxfam International standards and ensures proper asset
management, apply any donor asset management requirements to assets and
manage asset register, ensure periodic asset inspection, including asset
condition and propose disposal method, Ensure adherence to guidelines for
asset disposal and manage asset disposal, Manage asset tracking system and
stock take to follow asset movement.
Fleet management: Manage the fleet management function, ensuring that the
operation complies with the relevant local regulations governing transport and
Oxfam standards and procedures. Use fleet management systems to monitor
costs and performance and prepare management reports.
Communication and Safety: Leads delegated Safety and security-related
activities like staff evacuation plans and required hibernation stocks for the
country program, works closely with the security focal person in managing fleet
and people move all the time, ensuring that required communications systems
are put in place, Ensure Safety-related documents, such as incident reports,
proposals, or strategic objectives, are updated and reported, timely filled and
with the quality needed. Ensure lessons learned are taken from them and
changes implemented if needed, Collaborate with the program manager and
security advisor to ensure all the safety equipment is fulfilled in the office,
guesthouse warehouse, vehicles and compound, Respond to medical
emergencies, threats, fire alarms, or intrusion alarms, following emergency
response procedures as requested, Plan, direct, or coordinate safety and
security activities to safeguard company assets, employees, guests, or others
on company property.
Project stock management & delivery: Given current and projected programme
needs, security requirements and health and safety procedures, assess
appropriate warehouse location, and design and set up the layout, staffing
structure, and record keeping system, Supervise, manage and coordinate all
warehouse and distribution-related activities, ensure timely reporting on
material usage and stock level status and coordinate periodic reviews of
minimum stock with project managers.
People development and management: Leads the human resources planning for
the logistics team in Gambella, Manage, develop, and monitor team and
individual objectives and work plans, ensures that team members have access
to staff development opportunities, identifies and addresses capacity gaps and
provides ongoing counselling and support to team members, Manage and
support the Logistics Team to deliver on the OCS, providing leadership,
inspiration and guidance and ensuring that the management of the team is in
line with Oxfam’s HR policies and procedures, With support from Human
Resources Manager, manages the life cycle of individuals within the team from
pre-recruitment to exit, including performance management processes,
people’s development and working with HR on issues such as disciplinary
matters among others.
Reporting: Ensure visibility of the Supply & Logistics function and activities, by
collating and disseminating Supply & Logistics reports, Tailor information on
supply chain performance—including savings and good practices—and use a
range of approaches to influence different management audiences, Use
tools/systems, including KPIs, to review and analyze the supply chain and
processes periodically to identify key risk and improvement areas, Anticipate
and coordinate requirements for institutional donor reporting

• Formulated procurement strategies aligning with USAID guidelines and procurement regulations, considering factors like project complexity, value for money, and sustainability.
• Created comprehensive procurement plans for each project, including procurement method selection, procurement timelines, and budgetary requirements.
• Drafted RFPs, bidding documents, and procurement notices, ensuring compliance with USAID procurement guidelines and practices.
• Evaluated bids, conducted technical and financial evaluations, and prepared evaluation reports.
• Negotiated contract terms, conditions, and pricing with selected vendors, ensuring compliance with USAID procurement policies.
• Monitored and reviewed vendor performance, resolving contract performance issues, and conducting contract closeouts.
• Identified potential risks and implemented risk mitigation strategies, including developing contingency plans and alternative procurement methods.
• Ensured transparency and ethical behavior in procurement processes, maintaining accurate records, and prepare reports for internal and external stakeholders.
• Provided guidance and recommendations on procurement policies, procedures, and best practices to both internal and external stakeholders.
• Offered training and capacity building sessions to project teams, partners, and stakeholders on USAID procurement guidelines and procedures.
• Assisted with internal and external audits, ensuring compliance with USAID procurement regulations and addressing any audit findings or recommendations.

• Supervised and ensured proper receipt and release of materials by the storekeepers.
• Proper management of inventories in the warehouse.
• Responsible for purchasing materials timely.
• Supervised fuel consumption of tractors, generators, motorbikes, and vehicles.
• Responsible for asset and inventory management work for four years.
• Assisted and conducted asset physical count, verification, and reconciliation.
• Prepared financial and fiscal plan for the budget year and measured performance against plan.